Submission of evidence regarding requests for residents' audits and handling policies for statements

Last updated on January 1, 2024.

1. General Rules: Local Government Act (Act No. 67 of 1947). Hereinafter referred to as the "law.") Submission and statement of evidence of the claimant prescribed in Article 242, paragraphs 7 and 8, statements of the mayor and other executive organs or staff (hereinafter referred to as "related staff, etc.") Shall be handled in accordance with the following policies.

2. Audit Committee members who listen to the statement: (1) The hearing of the statement shall be carried out with the attendance of all members of the Audit Committee. Provided, however, that if it is deemed unavoidable, the hearing may be heard without attendance by all members.; (2) In the case of the proviso of the preceding item, the Audit Committee member to listen to the statement shall be determined by the consultation of the Audit Committee member, and the Audit Committee member shall hear it.

3 Submission of evidence by the claimant: (1) When the requester intends to submit evidence pertaining to the request, it shall, in principle, submit it by the date specified by the Audit Committee Member.; (2) The content of the evidence is limited to those that supplement the gist of the request made by the claimant pursuant to the provisions of Article 242, Paragraph 1 of the Act.; (3) Evidence shall be submitted in writing, drawings or photographs. However, films and electromagnetic records (meaning records made in electronic, magnetic, or other forms that cannot be recognized by human perception) shall be output on paper and submitted.; (4) Submission of evidence shall be made by bringing or mailing.

4. Statements by the Requester: (1) A statement shall be made at the date and time specified by the Audit Committee Member.; (2) The statement shall be made by the claimant or his proxy/agent (hereinafter referred to as the “claimer, etc.”). Provided, however, that if the proxy/agent makes a statement, a power of attorney from the claimant must be submitted to the Audit Committee Member before the start of the statement.; (3) When making a statement, the claimant must notify the Audit Committee of the name of the claimant, etc. to make the statement by the date specified by the Audit Committee Member.; (4) The number of requesters, etc. to make a statement shall be 5 or less.; (5) The contents of the statement shall be limited to those that supplement the gist of the request made by the claimant pursuant to the provisions of Article 242, Paragraph 1 of the Act.; (6) The claimant, etc. who makes the statement must follow the instructions of the Audit Committee Member.; (7) The time of the statement shall be within one hour, regardless of the number of claimants, etc. who make the statement.

5. Attendance of relevant staff: (1) When listening to the statement of the claimant, etc., the Audit Committee Member may have the relevant staff, etc. who make the statement specified in paragraph 6 present.; (2) The relevant staff, etc. attending the statement must follow the instructions of the Audit Committee member.; (3) If the Audit Committee finds that the presence of the relevant staff, etc. may hinder the smooth operation of the statement, the relevant staff shall not be present.

6 Statements by relevant staff, etc.: (1) The Audit Committee shall hear the statement from the relevant staff, etc. as necessary.; (2) If there are multiple bureaus subject to the audit, the main relevant staff, etc. may make a statement on behalf of the audit.; (3) The relevant staff, etc. making the statement must follow the instructions of the Audit Committee Member.; (4) The time of the statement shall be within one hour, regardless of the number of staff involved, etc. who make the statement.

7 Attendance of the claimant: (1) When listening to the statements of the relevant staff, etc., the Audit Committee member may have the claimant, etc. who makes the statement be present.; (2) The claimant, etc. who attends the statement must follow the instructions of the Audit Committee Member.; (3) The claimant, etc. attending the statement may give an opinion on the contents of the statement by the relevant staff, etc., within a total of five minutes, regardless of the number of claimants who attend the statement.; (4) When the Audit Committee recognizes that the contents of the statements of the relevant staff, etc. may include information that would interfere with the execution of the city's office work or business by disclosure, information about individuals other than the claimant, etc. Shall not be present.

8. Cancellation of statements, etc.: (1) If the requester, etc. or related staff, etc. who make the statement does not follow the instructions of the Audit Committee member and it is deemed difficult to smoothly hear the statement, the Audit Committee member may suspend hearing the statement. I do.; (2) If the requester or related staff attending the statement does not follow the instructions of the Audit Committee member and it is deemed difficult to smoothly listen to the statement, the Audit Committee member shall leave the requester, etc. and related staff. Can be ordered.

9. Hearing of the statement: (1) Members of the Audit Committee may be allowed to observe the statement. Provided, however, that if the witness of the claimant, etc. or related staff is restricted pursuant to the provisions of Paragraph 5, Item 3 or Paragraph 7, Item 4, or if it is deemed that the contents of the statement may be closely related to personal information In such cases, hearing shall not be allowed.; (2) The Audit Committee shall determine the person to observe (hereinafter referred to as "listeners") from those who wish to observe at the place specified by the Audit Committee at the date and time determined by the Audit Committee, and the capacity of observers shall be 10 I do. If the number of persons wishing to observe exceeds the capacity, the audience will be determined by lottery.; (3) Regardless of the provisions of the preceding item, reporters belonging to news organizations registered under Article 4 of the Outline of the Use and Management of the Press Office in Yokohama City (February 2019, General Administration No. 1553) (hereinafter referred to as "reporters") shall be able to observe.

10 Prohibition of hearing: Those who fall under any of the following items shall not be allowed to observe.; (1) A person who is drunk; (2) A person carrying a weapon or other goods that may harm or inconvenience others; (3) Those who carry flags, banners, or other items that are inappropriate to be brought to the statement venue; (4) A person who wears or carries a hachimaki, sash, armband, helmet, bib, etc.; (5) In addition, persons who may hinder the smooth operation of the statement

11 Matters to be Protected by observers: The observer shall be quiet and observe the following items.; (1) Do not approve or disapprove the statement or statement of opinion by applause or other means.; (2) Do not speak private, smoke or eat or drink.; (3) Do not enter places other than the designated observation area.; (4) Do not use such as turning off information and communication equipment such as mobile phones and personal computers (excluding use for taking photos in the proviso of Paragraph 14, Item 1) 。; (5) Do not act contrary to the instructions of the Audit Committee members.; (6) In addition, do not disturb the order of the statement venue or do anything that would hinder the hearing of the statement.

12 Matters to be Protected by Reporters: Reporters shall be silent and observe items 1 through 3 and 5 and 6 of the preceding paragraph.

13 Departure of observers and reporters: When the observer or reporter falls under any of the following items, the Audit Committee member may order the observer or reporter to leave.; (1) When the observer violates the provisions of paragraph 11.; (2) When a reporter violates the provisions of the preceding paragraph.; (3) In addition, when the Audit Committee finds that hearing is not appropriate.

14 Shooting and recording of statements: (1) The claimant, related staff, observers and reporters, etc., cannot take or record photographs, videos, etc. of the statement. Provided, however, that if the permission of the Audit Committee Member has been obtained, only photography shall be permitted only before the statement is started.; (2) A person who takes a photo in the proviso of the preceding item must follow the instructions of the Audit Committee member.

15 Distribution of Statements: Until the hearing of the statement by the Audit Committee member is completed, the requester, the relevant staff, etc., the observer and the reporter shall deliver the contents of the statement (by wired, wireless or other electromagnetic methods, send code, sound or image) , To communicate.)

16 Others: In addition to what is stipulated in this policy, necessary matters shall be determined by the consultation of the Audit Committee members.

※ Applicable from residents' audit request submitted after January 1, 2024.

Inquiries to this page

Audit & Supervisory Division, Audit and Inspection Commission Secretariat Audit Department

Phone: 045-671-3360

Fax: 045-664-2944

E-Mail address [email protected]

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Resident audit request system
Date of statement of request for residents' audit
Submission of evidence regarding requests for residents' audits and handling policies for statements

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