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How to fill in and submit documents, etc.

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How to fill in and submit documents, etc.

Before filling out the documents, be sure to read the materials provided.

Last updated on January 6, 2025.

Table of contents (link in page)

The content may differ depending on the type of job. Please check your job type and see the relevant documents.

Where to submit documents
1 Submission of salary-related documents
2 In filling out salary-related documents
3 For those who apply for dependent relatives
4. Documents to be submitted
5 Precautions for Inquiry

Where to submit documents

〒231-0005
6-50-10, Honcho, Naka-ku, Yokohama-shi
City of Yokohama, General Affairs Bureau Labor Division, New hire

Fill out the envelope
Envelope table (address side)	[New recruitment documents are available] And fill in red
Back of the envelope (Sender side)	Enter your name, Address, job type, employee number (7-digit number starting with 125)
※Please be sure to send it with something that can be tracked, such as simple registered mail.

1 Submission of salary-related documents

Nursery teachers and technicians (PDF: 464KB)
Persons other than nursery teachers and technical staff (PDF: 462KB)
(The job type is one of the following.) The same applies to 6, 7, and 9 in “2. Filling in Salary Documents”. )

What is other than “Nursery Teachers and Skills”?
"Office work", "social welfare", "psychology", "civil engineering", "architecture", "environment", "machine", "electricity", "landscaping", "digital", "librarian", "dietitian", "public health nurse", "hygiene monitor".

2 In filling out salary-related documents

1-1 Outline of the salary system in Yokohama City

For "recruiting members of society", please refer to "recruiting members of society".

1-2 Provision of salary statement, etc. using electronic data (Web salary statement)

Common to all occupations (PDF: 518KB)

2 Submission of documents related to work history

What is “other than administrative and technical positions”?
"Social welfare", "psychology", "civil engineering", "architecture", "environment", "machine", "electricity", "landscape", "digital", "librarian", "dietitian", "Public health Nurses", "hygiene observers", and "nursery teachers".

6 About commuting allowance

7 “Resident Notification / Commuting Notification / Name (Change)” entry procedure

8 About dependent allowance

Common to all occupations (PDF: 370KB)

9 About Child Allowance

10 Procedures for entry of dependent deductions, etc. (transfer) declaration of salary earners

Common to all occupations (PDF: 480KB)

11 Regarding Resident Tax

Common to all occupations (PDF: 1,032KB)

3 For those who apply for dependent relatives

After checking in "08-1 Dependent Allowance Check Sheet" and "08-2 Staff Mutual Aid Association Dependent Check Sheet" in "4 Submission Document Forms", please read only those who need to apply for dependents .

Common to all occupations (PDF: 2,227KB)

4. Documents to be submitted

Notes

For documents with PDF format and Excel format (or Word format), please use one of them.
All documents must be printed on [A4 size] copy paper (lining paper etc. cannot be used).
Be sure to make a copy of the submitted documents and keep them at hand. We may make inquiries from Motoichi (please note that we cannot return documents which had you submit).
It is also possible to submit documents created on a personal computer or the like. In the case of "self-signed", write it with a black ballpoint pen (the ballpoint pen that disappears is not allowed).

[Everyone] Documents to be submitted

01 Declaration Form 1, 2, 3 and 02 ID card application (electronic application)

Please refer to the following page.

03 Sending slips 1, 2, 3 (* Print on one side and clip on each sending slip)

If there is a attached documents other than the documents listed, please write them in the margin as appropriate.

04 Personal Number Card Confirmation Form for Social Security and Tax Number System

05-1 Yokohama City Salary Fund Transfer Application Form

05-2 Copy of passbook, cash card, etc.

Financial institution name, branch name, branch code, account type (normal / current), account number, account holder name (initial omission cannot be omitted).
※Please do not cut the copy and submit it in A4 size.

06-1 Notification of residence, commuting, name (change) notification (* "double-sided printing" or "upper left stapler")

06-2 resident certificate

Those with the seal of the mayor of the municipality within 3 months from issuance

resident certificate's notes
Purpose of use	Contents
When used in the “04 Personal Number Card Confirmation Form for Social Security and Tax Number System”	A personal number that contains only the "target person (you and dependent relatives in tax deduction)" or a copy of the personal number of a person other than the target person in black.
When used for “06-1 Housing Notification”	Those without a personal number, or those with all the personal number parts blacked and copied.
When using when applying for "Dependent Recognition of Dependent Allowance"	All personal number parts are blacked and copied, with "all households" and "relationships".
When used when applying for "Certification of Dependents of Mutual Aid Association"	Those with a personal number and have "all households" and "relationships". ※However, the personal number of persons other than the subject (dependent relatives in employee health insurance) is blacked and copied.

07 For 2025 Deductions for dependents (transfer) of salary earners (* Personal number is not listed)

08-1 Dependency allowance check sheet (* upper left stapler)

08-2 Staff Mutual Aid Association Dependent Check Sheet (* upper left stapler)

09-1 Membership Qualification Notification

Please read it first. → Membership Qualification Notification Form, pension Membership Period, etc. (PDF: 261KB)

09-2 Report on the period of joining the pension

[Only applicable persons] Documents to be submitted

Please be sure to see “2 Filling in Salary Documents” and “3 For those who apply for dependent relatives”.

10 Documents related to work history

10-1 certificate of employment

10-2 Petition

11 Change Declaration Form for Dependent Deductions, Dependent Relatives, etc. (Transfer) Notification (3 sheets)

PDF format (PDF: 353KB)　※When using PDF format, it is necessary to fill out and submit all three sheets.
Excel format (Excel: 172KB)

12-1 Dependent's Income Status Report

12-2 Request for Support Status

13-1 Dependent facts registration form

13-2 Confirmation of employment insurance

Please read it first. → attached documents, etc. required when submitting a confirmation letter regarding employment insurance (PDF: 220KB)

5 Precautions for Inquiry

Please contact each person in charge listed in "1 Submission of Salary Documents"
When making an inquiry, first tell the three points of "scheduled to be hired on April 1", "staff number (7-digit number starting with 125)" and "name", and then talk about your business Please give me
The phone will be very crowded during the application period. If you can't connect between 12:00 and 14:00, please hang up once, wait a while and call again.

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Inquiries to this page

General Affairs Bureau Personnel Department, Labor Section (Newly hired)

Phone: 045-671-2158

Fax: 045-664-7386

E-Mail address [email protected]

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