[Public proposal type proposal] YOOKOHAMA MICE Challenge Business Outsourcing

Last updated on February 21, 2025.

itaku_proposal

Title

YOOKOHAMA MICE Challenge Business Outsourcing

Proposal results

Scheduled to be published in the future

Order information

Date of public notice

January 14, 2025

Eligibility

Events (consignment)

Event planning and operation, etc.

Location classification

None Specified

Corporate size

None Specified

Other Conditions

The qualifications of this proposal participation company are as follows.

(1) Being listed in the Yokohama City General Competitive Bidding Participant List (articles, consignments, etc.) in Reiwa 5.6 At the time of submission of the application form for participation
　If you are currently applying, the registration must be completed by the date to identify the contract candidate.
(2) Have a track record of operating international conferences.
(The term "international conference" here refers to "international organizations and international organizations" (including branches of each country) or "national organizations and domestic organizations" (other than private companies).
　A meeting with 50 or more participants and participants from more than 3 countries including Japan. )
(3) From the deadline for submitting the application form to the specific date of the trustee candidate, according to the provisions of the "Summary of Measures for Suspension of Yokohama City Nomination (April 1, 2004)"
　Have not been suspended.
(4) Do not fall under the provisions of Article 167-4 of the Local Autonomy Law Enforcement Ordinance (Government Ordinance No. 16 of 1947).
(5) In the case of a joint venture (a community formed for the purpose of jointly conducting the work), the following conditions must be satisfied:
　Oh, the secretary shall be determined, and the secretary shall satisfy all of the above conditions (1), (2), (3), and (4).
　B. Members must meet all of the above conditions (3) and (4).
　C. The secretary shall enter the name of the representative of all members and conclude an agreement of the consortium with the seal of each representative.
　The seal of the secretary to be sealed shall be the same as the one used at the time of contract.
　D) The sharing of members is clear in the “Consortium Agreement” depending on the content of the work.
　E. Each member of the “consortium” must not be a member of other consortiums that make proposals for the business. In addition, joint ventures
　Members must not participate as a single company.

Date of hearing

March 17, 2025

Date of hearing (time, etc.)

We will conduct a hearing on the contents of the proposal as follows.
(1)Date of implementation
　Monday, March 17, 2025 (planned)
(2)Implementation site
　Meeting room in Yokohama City Hall (10, 6-50 Honcho, Naka-ku, Yokohama City) (planned)
(3)Attendee
　The number of attendees must be 3 or less.
(4)Others
　A. Details such as time and location will be announced separately.
　Please use the proposal and give an oral explanation when earing. If you are unable to participate in the interview, you will be disqualified.
　(C) Changes or additions of materials are not allowed.

About application

Documents to be submitted

Submission of Proposals

(1) Number of copies submitted 2 copies (primary copy, 1 copy copy)
(2) Submission: The same as the submission location of the application
(3) Submission deadline Until 16:00 on Friday, February 28, 2025 (must arrive)
(4) Submission method Mail or e-mail (Be sure to confirm arrival by telephone.)
(5)Other documents to be submitted
・Reference Estimate (Form 4)
・Application Form for Intention for Disclosure of Proposals (Form 5)
・Materials shown below regarding work-life balance, etc.
(Please submit materials within the validity period.) If this is not applicable, you do not need to submit materials.

Materials shown on work-life balance, etc.
Targets	Documents to be submitted
Formulation of a general employer action plan based on the Act on Measures to Support the Development of the Next Generation (additional only for less than 101 employees)	There is a reception stamp of the Labor Bureau “Copy of General Employer Action Plan”
Formulation of a general employer action plan based on the Act on the Promotion of Active Participation in Women's Occupational Life (additional only for less than 301 employees)	There is a reception stamp of the Labor Bureau “Copy of General Employer Action Plan”
Acquisition of certification under the Act on Measures to Support the Development of the Next Generation (Kurumin Mark), acquisition of certification based on the Act on Promotion of Active Participation in Women's Work Life (Eruboshi), or Yokohama Good Balance Company Certification (formerly Yokosuka Good Balance Award)	About acquisition of authorization by the next-generation upbringing support measures promotion law (Kurumin mark), "copy of standard conformity general business owner authorization letter of advice" or "copy of standard conformity authorization general business owner authorization letter". Regarding the acquisition of certification based on the Act on the Promotion of Active Participation in Women's Occupational Life, a copy of the certification letter. Regarding the acquisition of the Yokohama Good Balance Award certification, "copy of certification letter" or "copy of certificate".
Acquire youth ale certification based on the Act on Promotion of Employment of Youth	"Copy of Certification Notice"
Achieved a statutory employment rate of 2.3% based on the Employment Promotion Act for Persons with Disabilities (additional only for 43.5 or more employees) or employ at least one disabled person (additional only for less than 43.5 employees)	For businesses that are obliged to report the employment status of persons with disabilities pursuant to Article 43, Paragraph 7 of the Act on Promotion of Employment of Persons with Disabilities, a copy of the Employment Status Report for Persons with Disabilities [Employer Copy] (as of June 1 just before). For other businesses, the contents described in the "Employment of Persons with Disabilities registration form (No. 3 style)" submitted at the time of bidding participation qualification screening for listing the list of qualified persons in Yokohama City (information as of June 1, just before the date of submission of the proposal).
Acquisition of health management brands, excellent health management corporations (large-scale corporations, small and medium-sized corporations) or certification of AAA or AA classes of Yokohama Health Management Certification	Declaration (regardless of format) of health management brands and corporations with excellent health management (large-scale corporations and small-sized corporations) that have been selected or certified. For certified establishments of Yokohama Health Management Certification, a copy of the “Yokohama Health Management Certification Certification Notice” stating the certification period.

※If the number of employees falls under the applicable requirements, please indicate and declare the number of employees as of the date of submission of the proposal in the proposal document.

Others

(1) We will not accept documents other than the prescribed format and supplementary materials.
(2) After submitting the proposal, you may be asked to submit supplementary materials at the discretion of Motoichi.
(3) Submitted documents will not be returned.
(4) Only one proposal can be submitted per person.
(5) No change in the content of the proposal will be accepted.

Place of submission

Sports, Culture and Dynamic City Development Bureau MICE Promotion Division, Yokohama City
In charge of Tsuru Tachibana
〒231-0005 10-30th Floor, 6-50 Honcho, Naka-ku, Yokohama Phone: 045-671-3546
Email address [email protected]

How to apply

Mail or e-mail (Be sure to confirm arrival by telephone.)

Submission period

Until 16:00 on Friday, January 31, 2025 (must arrive)

Application deadline

January 31, 2025

Related materials

(1) Business Explanation Materials (PDF: 502KB)
(2) 2024 implementation report (PDF: 1,326KB)
(3) Implementation Guidelines (PDF: 159KB)
(4) Procedure for Proposals (PDF: 295KB)
(5) Styles 1-5 (word: 52KB)
(6) Evaluation criteria (PDF: 398KB)

Question answer

Acceptance of Questions
If you have any doubts about the contents of these guidelines, etc., please submit a questionnaire as follows.
If you do not have any questions, you do not need to submit a questionnaire.
(1) Submission deadline
　　Until 16:00 on Friday, February 14, 2025 (must arrive)
(2) Submission address
　　The same as the recipient of the submitted documents
(3) Submission method
　　Mail or e-mail (Be sure to confirm arrival by telephone.)
(4) Response date and method
　　It will be posted on the website on Friday, February 21, 2025.

Question Answer Form (PDF: 81KB)

Notification of eligibility confirmation and submission request

Of those who have submitted the application form for participation, those who have been approved and those who have not been approved will be notified in writing of that effect and the reason.
(1) Notification date
　Scheduled to be shipped on Friday, February 7, 2025
(2) Others
　Applicants who have been notified that they have not been eligible for the proposal may request a written explanation of why the proposal was not accepted. In addition, the document must be submitted to the participation intention application form submission destination by 17:00, five days after the city hall closing date, from the day following the day on which the city sent the notice.
Motoichi will respond in writing to those who have requested explanations within 5 days excluding the city hall closing date, starting from the day following the day on which the above document was received.

Ordering Division

Order Section Information
Items	Information for each item
Section in charge	Sports, Culture and Dynamic City Development Bureau MICE Promotion Division, Yokohama City
Address	〒231-0005 6-50-10, Honcho, Naka-ku, Yokohama-shi
TEL	045-671-3546
Fax	045-663-6540
Other Contacts	[email protected]

Contract Section

The same as the Ordering Division

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