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- About mail application-Mental Handicapped Health and Welfare Handbook-
The text is from here.
About mail application-Mental Handicapped Health and Welfare Handbook-
Last updated on February 28, 2025.
Contents
It is information when applying for "Mental Handicapped Health and Welfare Handbook" by "mail".
Please confirm what you need for the application and send it to the paperwork center by mail. (You can't bring it directly.)
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◆In the case of mail application, the date on which the paperwork center receives the documents = the application date. In the case of a new application, the notebook will be valid from that date.
◆The paperwork center is closed on Saturdays, Sundays, holidays, and the year-end and New Year holidays, so the documents received on that day will be the day on which the documents were received on the next open agency day.
◆If the contents of the application are incomplete or there are insufficient documents to be submitted, the paperwork center will contact you. Please be sure to fill out the application form with Phone number that can be contacted during the day. If additional submissions are not made, we will return them as non-acceptance.
◆Please make sure that there is no shortage of stamps.
◆In the event of an inquiry regarding the application, from the viewpoint of protecting personal information, we will reply to Phone number who filled out the application form.
City of Yokohama, Health and Social Welfare Bureau Psychiatry Medical Care and Notebook Processing Center 6-50-10 Honcho, Naka-ku, Yokohama 231-0005 Phone: 045-671-3623
Type of application
１．New application
This is required documents, the first person who applies for the Mental Handicapped Health and Welfare Handbook.
Person applying for independence support medical care (psychiatric outpatient medical care) system at the same time, please move to (simultaneous application at ward office) (simultaneous application by mail).
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Judgment of the Mental Handicapped Health and Welfare Handbook is based on a medical certificate, but if you have received a disability pension or special disability benefit for reasons of mental illness, you can submit a copy of your pension certificate (without submitting a medical certificate). In that case, the grade of disability pension is the grade of the notebook.
| Name | Remarks |
|---|---|
①Application Form |
◆If printing is difficult at home or convenience store, you can request it by mail. (Stamp required) Please see this guide (PDF: 146KB). |
②Copy of medical certificate (original) or pension certificate
☑ Medical certificate (for the Mental Handicapped Health and Welfare Handbook / A3. 1 sheet version) (PDF: 237KB)
The following 1 and 2 are required. |
◆Please print it out from here and give it to family doctor. Depending on the hospital, you may have a medical certificate style of Yokohama City, so please check it once.
Document 1 corresponds to the following. |
| ③Copy of My Number Card (both sides) | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you do not have a My Number Card or a Number Notification Card, please indicate so where the application is available. |
| ④Copy of identity verification documents | ◆③It is not necessary if you have a My Number card. |
⑤(In the case of card format) |
◆Please write your name and date of birth on the back of the photo. |
⑥(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑦(If the person who wants to obtain a notebook is under the age of 18) |
２．Application for renewal and reapproval
If the person who already has a notebook renews within the validity period (= renewal application) or if the person who has a notebook but has expired applies again (= reapproval application) required documents.
If you apply for independence support medical care (psychiatric outpatient medical care) at the same time, please move to (simultaneous application at the ward office) (simultaneous application by mail).
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◆You can apply for renewal at least three months before the expiration date.
In the case above, the expiration date is March 31, 2022. In that case, you can apply for renewal from January 1, 2022, three months ago.
[Renewal application period chart]
※For February, the year up to the 29th is replaced with February 29th.
※Applications cannot be accepted because the paperwork center is closed on Saturdays, Sundays, holidays, and New Year's holidays. Please apply as soon as possible.
◆We have not sent a notice of renewal time from Yokohama City. Please check the expiration date written in your notebook and apply for renewal so that you do not forget it.
◆If you apply for renewal by the expiration date, the period will not be interrupted, but it will take about two months from the application to the issuance of your notebook. (It depends on the time and content of the application.) If you present your notebook and use other services, you may not be able to receive the service because you do not have the notebook, so it will be 3 months before We recommend applying immediately.
| Name | Remarks |
|---|---|
①Application Form |
◆If printing is difficult at home or convenience store, you can request it by mail. (Stamp required) Please see this guide (PDF: 146KB). |
②Copy of medical certificate (original) or pension certificate
☑ Medical certificate (for the Mental Handicapped Health and Welfare Handbook / A3. 1 sheet version) (PDF: 237KB)
The following 1 and 2 are required. |
◆Please print it out from here and give it to family doctor. Depending on the hospital, you may have a medical certificate style of Yokohama City, so please check it once.
・Pension certificate |
| ③Copy of My Number Card (both sides) | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you do not have a My Number Card or a Number Notification Card, please indicate so where the application is available. |
| ④Copy of identity verification documents | ◆③It is not necessary if you have a My Number card. |
⑤(In the case of card format)
※If you want to change the photo even if you do not need to submit a photo, please submit it. |
◆Please write your name and date of birth on the back of the photo. |
| ⑥A copy of your current Mental Handicapped Health and Welfare Handbook (both sides) | |
⑦(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑧(If the person who wants to obtain a notebook is under the age of 18) |
３．Application for class change
This is required documents if you want to change the grade of your notebook.
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◆The grades of the Mental Handicapped Health and Welfare Handbook are three levels: grade 1, grade 2, and grade 3. (The first grade is the heaviest and the third grade is the lightest.)
◆If you wish to change your grade, you will be required to submit a copy of your medical certificate or pension certificate and undergo a review again.
◆If the grade change is approved, the validity period will change from your current notebook.
◆If the grade change is not approved (= grade did not change), we will send you a disapproval notice.
| Name | Remarks |
|---|---|
①Application Form |
◆If printing is difficult at home or convenience store, you can request it by mail. (Stamp required) Please see this guide (PDF: 146KB). |
②Copy of medical certificate (original) or pension certificate
☑ Medical certificate (for the Mental Handicapped Health and Welfare Handbook / A3. 1 sheet version) (PDF: 237KB)
The following 1 and 2 are required. |
◆Please print it out from here and give it to family doctor. Depending on the hospital, you may have a medical certificate style of Yokohama City, so please check it once.
・Pension certificate |
| ③Copy of My Number Card (both sides) | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you do not have a My Number Card or a Number Notification Card, please indicate so where the application is available. |
| ④Copy of identity verification documents | ◆③It is not necessary if you have a My Number card. |
⑤(In the case of card format) |
◆Please write your name and date of birth on the back of the photo. |
| ⑥A copy of your current Mental Handicapped Health and Welfare Handbook (both sides) | |
⑦(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑧(If the person who wants to obtain a notebook is under the age of 18) |
４．Out-of-city transfer application
This is required documents when I moved from a municipal office other than Yokohama to Yokohama.
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If the previous municipality has been issued a Mental Handicapped Health and Welfare Handbook, the contents will be taken over until the expiration date of the handbook.
If less than three months before the expiration date and you have not renewed at the previous municipality, you need to apply for renewal in Yokohama City.
| Name | Remarks |
|---|---|
①Application Form |
◆If printing is difficult at home or convenience store, you can request it by mail. (Stamp required) Please see this guide (PDF: 146KB). |
| ②Copy of My Number Card (both sides) | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you do not have a My Number Card or a Number Notification Card, please indicate so where the application is available. |
| ③Copy of identity verification documents | ◆②It is not necessary if you have a My Number card. ◆②If you do not have a My Number card, you will need a personal identification document with a photo such as a license or passport. If you do not have a document with a photo of your face, please prepare two copies of your health insurance card, pension notebook, and independence support recipient ID. |
④(In the case of card format) |
◆Please write your name and date of birth on the back of the photo. |
| ⑤A copy of the Mental Handicapped Health and Welfare Handbook issued in the previous municipalities (both sides) | ◆If you have lost your notebook issued in the previous municipality or if you are in the renewal procedure in the previous municipality, you will be referred to the previous municipality from Yokohama City, so please write this consent form (PDF: 171KB) Please enclose it together. |
⑥(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑦(If the person who wants to obtain a notebook is under the age of 18) |
５．Application for change of items described
This is required documents when the name and address (moving in Yokohama) change.
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If you move from Yokohama to a municipality other than Yokohama, you will need to apply for a suburban transfer in a new municipality. At that time, it is necessary to bring the notebook issued in Yokohama City, so be careful not to lose it.
| Name | Remarks |
|---|---|
①Application Form |
◆If printing is difficult at home or convenience store, you can request it by mail. (Stamp required) Please see this guide (PDF: 146KB). |
| ②registration form (PDF: 74KB) | |
| ③Copy of My Number Card (both sides) | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you do not have a My Number Card or a Number Notification Card, please indicate so where the application is available. |
| ④Copy of identity verification documents | ◆③It is not necessary if you have a My Number card. ◆③If you do not have a My Number card, you will need a personal identification document with a photo such as a license or passport. If you do not have a document with a photo of your face, please prepare two copies of your health insurance card, pension notebook, and independence support recipient ID. |
| ⑤A copy of your current Mental Handicapped Health and Welfare Handbook (both sides) | ◆We will correct it when you receive the notification and come to the ward office, so please bring the original notebook at that time. It will be modified by handwriting or by machine in the ward. |
⑥(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑦(If the person who wants to obtain a notebook is under the age of 18) |
６．Application for re-grant
required documents if you lose, get dirty, or break your notebook.
| Name | Remarks |
|---|---|
①Application Form |
◆If printing is difficult at home or convenience store, you can request it by mail. (Stamp required) Please see this guide (PDF: 146KB). |
| ②Copy of My Number Card (both sides) | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you do not have a My Number Card or a Number Notification Card, please indicate so where the application is available. |
| ③Copy of identity verification documents | ◆②It is not necessary if you have a My Number card. |
④(In the case of card format) |
◆Please write your name and date of birth on the back of the photo. |
| ⑤A copy of your current Mental Handicapped Health and Welfare Handbook (both sides) | ◆You don't need it if you lose it. |
⑥(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑦(If the person who wants to obtain a notebook is under the age of 18) |
７．Card style change application
This is required documents if you currently have a paper notebook and want to change it to a card style.
※If you want to change the card style to paper style, it is a re-grant application.
| Name | Remarks |
|---|---|
①Application Form |
◆If printing is difficult at home or convenience store, you can request it by mail. (Stamp required) Please see this guide (PDF: 146KB). |
| ②One face photo (4cm long x 3cm wide) | ◆Please write your name and date of birth on the back of the photo. |
| ③A copy of your current Mental Handicapped Health and Welfare Handbook (both sides) | ◆We will send you a new notebook when you are ready to receive it. We will enclose a letter pack for return, so please use it to return your old notebook. |
８．Notification of return
This is required documents when you don't need a notebook and return it.
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If you return your notebook, it may affect various situations. Please read the guidance (PDF: 221KB) and return it after accepting it. Once returned, it cannot be revived. If you need a personal organizer again, it will be a new application. (The number of the notebook will also be changed.)
| Name | Remarks |
|---|---|
①Notification of return |
◆If printing is difficult at home or convenience store, you can request it by mail. (Stamp required) Please see this guide (PDF: 146KB). |
| ②Health and Welfare Handbook for Mentally Handicapped (original) |
９．About the flow from application to issuance of notebook
◆It takes about 2 months from the application to the issuance of the notebook. It depends on the timing and content of the application.
◆The application will be accepted by the paperwork center, and if there are no deficiencies or shortages, we will send you a form called the reception confirmation slip (A4). This form does not mean that "the delivery of the notebook has been decided" because the notification that the application has been accepted.
◆In the case of "change of information" such as change of name or address, we will send you a notice from the paperwork center when you are ready. Please bring what is written there and get it corrected at the ward office Elderly and Disabled Support Division window.
◆As a result of examination, when grant of notebook is decided, we send guidance called "news of grant of mental patient health welfare notebook" from ward office. Please bring what is written there and receive a notebook at the ward office Elderly and Disabled Support Division window. (Only card style change, we mail notebook directly from health consultation center of city heart.)
◆As a result of examination, when it becomes disapproval, we send notice of disapproval from health consultation center of city heart.
10． FAQs
If more than six months have passed since the date of first visit (Shoshin), your notebook will not be approved. Please wait for 6 months to apply.
※If you are transferred, "first visit (Shoshin)" is not the day of first visit (Shoshin) at the hospital you are currently attending, but the day you were first diagnosed with the disability.
You can apply even if you are hospitalized. However, the independence support medical care (psychiatric outpatient medical care) system that can be applied at the same time with the same medical certificate is a system for outpatient visits, so if you are still hospitalized at the time of examination and there is no prospect of discharge, independence support medical care will not be certified It becomes.
Intellectual disability is not covered by the Mental Handicapped Health and Welfare Handbook because there is a separate system called the "Love Handbook".
Please refer to this page for the "Love Notebook" system.
medical expenses, such as Psychiatry, is cheaper by the independence support system (psychiatric outpatient care) system.
Just applying for a notebook does not mean that you have applied for independence support medical care, but you need to apply separately.
Please see this page about the independence support medical system.
Photographs must meet the following conditions.
◎4cm long x 3cm wide
◎Do not wear a hat (for religious or medical reasons, it is OK to cover the head with a cloth, etc., as long as the outline of the face is known)
◎I don't wear sunglasses
◎The upper body is shown so you can identify yourself.
◎There is no other person in sight
◎Photo taken within one year
◎When printing at home, etc., on the photo mount (it may break if it is a copy paper)
◎Polaroid photo, Cheki NG
※In the case of card style, even if you submit a color photo, the finish will be black and white.
The copy-type medical certificate form is distributed at the ward office Elderly and Disabled Support Division.
You can also order it by mail. Please see this guide (PDF: 146KB) for details.
Notebooks can only be issued at the ward office Elderly and Disabled Support Division window. If you are unable to go to the counter, you can also receive it by a substitute. (Identification documents of the agent are required.)
※Only change from paper style to card style is mailed from health consultation center of city heart.
In order to protect personal information, we only respond to inquiries to Phone number on the application form.
We cannot respond to inquiries about progress from medical institutions. Sorry for your inconvenience, but please guide us to contact the paperwork center.
In principle, it is with a photo attached.
[Example]
・Car driver's license
・Passport (passport)
・My number card
・Basic Resident Register card with photo
・Resident Card or Special Permanent Resident Certificate
・Nursing notebook
・Handbook for the Physically Disabled
・A license, permit, or qualification certificate issued by a public office with a photo attached
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If you don't have one with a photo
・Health insurance card
・pension Notebook
・Basic pension number notice
・Mother and Child Handbook
Please prepare two items from documents without a photo issued by a public office or documents with a photo issued by an organization other than the public office. Depending on the content, we may ask you to submit additional documents.
You may need a separate PDF reader to open a PDF file.
If you do not have it, you can download it free of charge from Adobe.
To download Adobe Acrobat Reader DC
Inquiries to this page
Health and Social Welfare Bureau Health and Welfare Department Mental Health Consultation Center
Phone: 045-671-4455
Phone: 045-671-4455
Fax: 045-662-3525
E-Mail address [email protected]
Page ID: 211-840-645
