Traffic safety measures for school zones in the city

We will organize traffic safety measures at each elementary school and work on traffic safety measures in cooperation with ward offices, Public Works Office, police department, etc.

We hold meeting to examine traffic safety measures in school zone (school road) that we establish every school.

1 Schedule adjustment of the desired date
　　When holding the council, please submit the "School Zone Safety Measures Council Holding Date" for schedule adjustment.

• Submission deadline: Friday, May 17, 2024
• Submission: Totsuka Ward Regional Promotion Division Traffic Safety Officer
• How to submit: Optional (e-mail, mail, handing documents to ward office window or school (e-mail in agency))

　　[Form] School zone security measures meeting holding hope date questionnaire (word: 23KB)

2 Submission of Request Form
　　Please submit a "Request Form" before the council is held to confirm the site and consider countermeasures.
　　Please be sure to fill in the address and branch number of the Address in the request form.

• Submission deadline: Up to 2 weeks prior to the meeting　※Must arrive
• Submission: Totsuka Ward Regional Promotion Division Traffic Safety Officer
• Number of copies submitted: 3 copies (for ward office, Public Works Office and police department)
• How to submit: Mail, hand over documents to the ward office window or school (e-mail within the agency)

　　[Reference] Request entry example (word: 19KB)
　　[Form] Request Form (word: 17KB)

3 Submission of Minutes
　　Please summarize the results of the discussion in the minutes of the meeting and submit it.

• Submission deadline: Within 2 weeks after the end of the council (approximate)
• Submission: Each jurisdiction (Ward Office, Public Works Office, police department)
• How to submit: Mail, Counter, E-mail

　　[Form] Minutes (word: 17KB)

4. Written by the Council
　　It is also possible to participate in the event. In the case of writing, please submit the "Request Form" as described in 2 above by Friday, June 28, 2024.
　　In addition, it is not necessary to submit minutes because responses from each jurisdiction are also made in writing.

Please refer to the materials that can be used as references for traffic safety measures activities.
School zone activities

This grant will be made to support organizations working to prevent traffic accidents in elementary school studenｔ in school zones in Totsuka Ward. The grant will be made up of representatives of PTA, Neighborhood Association Neighborhood Associations, and youth groups, mainly elementary schools in Totsuka Ward.
The maximum amount of the grant is 12,000 yen per year, and the submitted documents will be examined to determine the amount of the grant.

Please be sure to check the precautions (PDF: 415KB) when creating applications.
1 Application
　　Organizations wishing to receive grants should submit the following documents.

1. School zone safety measures activity subsidy grant application (first style) (word: 18KB)
2. Activity plan (second style) (word: 18KB)
3. Income and expenditure budget book (third style) (word: 18KB)
4. The rules of the organization
5. List of Members of the Organization

[Deadline]
　　Friday, May 31, 2024

2. Billing
　　We examine documents of group which applied for grant and send notice of grant or non-grant decision.　　Organizations that have received the grant decision letter should submit the following documents.

1. Copy of school zone security measures activity subsidy grant decision letter of advice (fourth style)
2. Invoice (No. 11 style) (word: 31KB)
3. Copy of bank account

[Deadline]
　　It is stated in the delivery decision notice.

3 Activity Report
　　　The subsidized organization should submit the following documents after the activity ends.

1. Totsuka Ward School Zone Safety Measures Activity Subsidy Activity Results Report and Estimated Payment Statement (No. 12 style) (Word: 19KB) ※seal is required
2. Activity report (No. 8 style) (word: 17KB)
3. Income and Expenditure Statement (No. 9 style) (word: 18KB)
4. Copy of documents proving expenditure such as receipts
5. Other documents deemed necessary by Director General

　　[Deadline]
　　　Friday, April 25, 2025　※Please submit it immediately after the activity is completed.

4. Where to submit and how to submit each document
　　[Submission address]
　　　Totsuka Ward Regional Promotion Division Traffic Safety Officer
　　[How to submit]
　　　Mail, hand over documents to the counter or school (e-mail within the agency)