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- Results of measures against the opinions of the on-site inspection report (2nd in FY2008)
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Results of measures against the opinions of the on-site inspection report (2nd in FY2008)
Last updated on July 30, 2024.
The full text of the on-site inspection report can be found on the report list page.
Results of measures against the opinion of the on-site inspection report on the 2nd personal information handling affairs in 2008
| Inspection date | December 25, 2008 |
|---|---|
| Inspection target | Office work related to fine disposal based on the ordinance on the prevention of scattering of empty cans and butts in Yokohama City (the ordinance on littering and smoking prohibition) |
| Jurisdiction Division | Resources and Waste Recycling Bureau Weight Reduction and Beautification Promotion Division |
| Opinion | Documents related to fines are processed within the Business Administration Division, but a large amount of copies of the regular decision book are kept in order to respond promptly if there is an inquiry during the decision. It is said that it is also used in an index, but since the original is kept together after the decision is made, it should be disposed of at least after the decision of the original. |
|---|---|
| Results of the Measures | Based on this opinion, a copy of the regular decision book was to be discarded after the original was approved, and measures were taken regarding the disposal of the already preserved and the subsequent handling. |
| Opinion | Personal information such as name is described on the notice and receipt of the fine disposal decision. It is said that violators who disagree with guidance and disposal may not receive those documents, but troubles such as "handed" or "not received" are also assumed after the fact. From the viewpoint of preventing troubles after the fact, it is necessary to take some preventive measures. For example, two beautification promotion members mutually confirm and state that fact in the special notes column of the notice / fine disposal report etc. It is suggested that the response be manualized and practiced. |
|---|---|
| Results of the Measures | When disposing of personal information, from the viewpoint of handling personal information and preventing financial accidents, it is always applied based on the confirmation of multiple persons. In addition, for the contents of the patrol on the day (composition of the engaged group, patrol time zone and patrol place), a daily report will be prepared from March 200909, and as a result, beautification promotion members who were directly involved in office work can be identified. We believe that we can respond to subsequent troubles. In addition, all of these treatments are stipulated in the beautification promotion staff patrol guidance implementation guidelines, and the handling is unified. |
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Phone: 045-671-3883
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Page ID: 954-793-925
