Operation Manual of evacuation shelter

　This manual is a summary of procedures for the management committee members and the refugee people to work together to establish and operate the evacuation shelter within 72 hours of the earthquake.
In opening and operating, it is important to act with the following points in mind.

• In evacuation shelter, everyone in refugee will be responsible for supporting the operation.
• Only the members of the Steering Committee do their best not to get tired.
• In the event of a disaster, close cooperation between the evacuation shelter and the communities in which people living at home are affected.

Check the contents of this manual on a regular basis, and check the procedures for establishing and operating bases.

　COVID-19 has been reviewing its operating methods in evacuation shelter in line with changes in social conditions and external factors, including the transition to Class 5 of its position under the Infectious Diseases Control Law and the termination of the J-anpi operation.
　The content of these revisions was reflected in the evacuation shelter Operation Manual, and some revisions were made. The main revisions are as follows.

• Adding or modifying descriptions related to safety confirmation at the time of establishment of a base
• Addition / modification of descriptions related to infectious disease countermeasures at bases after the transition to COVID-19 Class 5
• Adding "Training"
• Adding or modifying descriptions due to the end of operation of J-anpi
• Update the list of evacuation shelter stockpiled items (deployed quantity and current status per base)

From the following, you can download the batch version (PDF) and the split version (word (some Excel)).

Manual for Establishment and Operation of evacuation shelter (Revised in September 2023) (PDF: 7,257KB)

1. Cover (word: 131KB)
2. First of all, Table of Contents (word: 28KB)
3. Establishment and operation of bases and group formation (word: 46KB)
4. Group organization and division of office work of each group (word: 27KB)
5. Preparation for opening (word: 3,191KB)
6. Opened (word: 15,432KB)
7. Management (word: 4,603KB)
8. Closed (word: 83KB)
9. Training (word: 676KB)
10. Collection of styles (styles No. 1-14) (word: 65KB)
11. Collection of styles (Form No. 15-17) (Excel: 107KB)
12. Collection of styles (style No. 18) (word: 30KB)
13. Data collection (word: 137KB)

This manual has been compiled into a video, so please use it.
“evacuation shelter” establishment and operation manual (Youtube) (outside site)

　In affected areas, there are various problems that take advantage of the confusion caused by disasters. Especially in refuge, it is important to prevent women from being able to consult with anyone about requests such as securing changing rooms and childcare spaces, and to prevent crimes against women and others at blind spots.
　In order to ensure that everyone can live an evacuation life in evacuation shelter in the event of a disaster, the secondary disaster has created a pamphlet that summarizes matters that need to be considered within the site. We hope that you will use it for the establishment and operation of the base, and that you actively work on the base management that takes into account the differences between men and women.

1. "Creating evacuation centers incorporating women's perspectives" brochure (PDF: 1,185KB)
   ・Checklist from normal times (PDF: 554KB) (front surface)
   ・Checklist (PDF: 363KB) at the time of disaster (opening / operation) (back side)
   ・Example of gymnasium layout (PDF: 957KB) (spread surface)
2. Display of changing rooms, etc. (PDF: 161KB)
3. Consultation organization guide handbill (PDF: 480KB)