Provision of food at events and events

For events with a large number of shoppers handling food, please submit documents, etc. For necessary/required procedures, please contact the organizer as much as possible. In addition, please fully understand the contents of the store opening and consider installing necessary venue facilities (depending on the type of event and the food handled) such as parcels and hand washing equipment.

If you are considering handling food in Pacifico-yokohama Exhibition Hall, please also refer to “When conducting food-related business in Pacifico-yokohama (PDF: 1,170KB)”.

The procedure varies depending on the type of event.

If the target event, number of days, and location of the event provide food at an event that meets the following requirements, a "event notification" is required.
Please arrange the following required documents and submit it to Food Sanitation Section West Health and Welfare Center Health Sanitation Division.
For the first time, be sure to consult with Nishi Health and Welfare Center Health Sanitation Division Food Sanitation Section in advance.
※Please refer to the reference materials for precautions when handling food.
※The procedure will be accepted at the counter. You cannot submit a report or apply via the Internet.

[Contents of events]

• Athletic meet and summer festival organized by residents' organizations such as Neighborhood Associations, Neighborhood Association and shopping streets
• Citizen's festival sponsored or co-sponsored by Yokohama City
• fair festivals such as shrines and temples
• Agricultural festivals and industrial festivals organized by various organizations such as agricultural cooperatives and fishery cooperatives
• Various events held by welfare organizations
• Corporate festivals held by companies for local residents, etc. (*excluding business activities)
• School festivals, athletic meet, bazaars hosted by schools (including nursery schools and kindergartens)

[Number of days]
The same organizer or the same event must be held up to about five times a year. In addition, the number of days held per event must be 5 days or less.

[Location]
It is held in and around the activity area of the residents' organization that hosts the event.

• Event notification (word: 23KB)
  Please refer to the description example (PDF: 118KB).
• Layout of store openings (The layout of major equipment such as hand washing is indicated on the floor plan of the venue)
• Map near the location (fill in information targets, etc.)
• Documents that can provide an overview of flyers, pamphlets, implementation plans, etc.

• Guidelines for Handling Food Provision at Events (PDF: 190KB)
• To everyone who provides food at the event (flyer for organizers) (PDF: 1,771KB)
• About handling of food at event (flyer for shoppers) (PDF: 583KB)

In order to provide food at events and events that do not fall under 1, an event summary registration form is required.
Please arrange the following required documents and submit it to Food Sanitation Section West Health and Welfare Center Health Sanitation Division.
Depending on the food you provide, you may need to submit a business license or business notification, so be sure to consult with Health Sanitation Division Food Sanitation Section Nishi Health and Welfare Center at least two weeks prior to the event.
※Event Overview registration form will be accepted at the counter. It is not possible to submit a report on the Internet.

• Event Overview registration form (Word: 23KB)
  Please refer to the description example (PDF: 202KB).
• Venue floor plan (listing the location of food handling stores, toilets, and watersheds)
• Documents that can grasp the outline of the event, such as flyers, pamphlets, and implementation plans.
• Information on food handling stores (name, store type, presence or absence of cooking activities, food provided, number of provided daily, etc.)　
  Reference style (word: 22KB)
  Please refer to the description example (PDF: 70KB).

When cooking (heating, filling, cutting, pouring drinks, etc.) and selling food at an event, etc., a "business license" is required.
For details of the procedure, please check the following page and obtain a business license before the event is held.

• Stores where hand washers and sinks directly connected to water and sewage systems can be installed: Food-related business license application (new) (fixed store)）
• Kitchen car: Application for food-related business license (new) (business by car)
• Stores that cannot install hand washers or sinks directly connected to water and sewage systems: Food-related business license application (new) (temporary business)

If you sell the following foods without cooking (heating, serving, cutting, pouring drinks, etc.) at events, etc., you will need to submit a “Business Notification”.

• Fresh products (e.g. vegetables, fruits, meat and fresh fish in containers and packaging)
• Rice grains (e.g. rice, beans, etc.)
• Foods that cannot be stored at room temperature (refrigerated/refrigerated) (e.g. frozen foods, ice cream, western confectionery, etc.)
• Foods that cannot be stored for a long period of time (e.g. lunch boxes and sozais)

For details of the procedure, please refer to the food-related sales page (businesses that do not require permission).